Event sheet
Everything about the event in one place
Shows, contacts, timeline, documents: no more patchwork.
Artist hospitality • volunteers • show day
The complete tool to run your events
Centralize your events — one tool for run sheets, volunteers, schedules, tech, ticketing, comms and accounting.
Instant access, no sign-up · 100% fictional data reset every night · no real emails or signatures.
Less friction
One source of truth — not 12 files.
Magic links
No account to create for volunteers.
Show day
Printable run sheets.
Dashboard
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Everyone’s lived this.
Emails, spreadsheets, messages… and somehow the key info is always in the wrong place at the worst time.
Scattered info
Contacts, schedules, docs: scattered and unversioned.
Last-minute volunteers
Needs vs sign-ups: hard to see, hard to fill.
Show day sous tension
Everyone is hunting for “the right doc” at 7:45pm.
One tool, three immediate wins.
Centralization, clarity, autonomy — suddenly, you can breathe.
Staff scheduling
Needs vs sign-ups at a glance
A global schedule that shows what’s missing instantly.
Volunteer portal
Volunteers sign themselves up
Access via secure link: no account, no friction.
Built for real-world venues.
A clear run sheet for every volunteer: venue, times, tasks, contacts. Printable. Mobile-friendly.
✅ My shifts, all in one place
✅ Contacts utiles
✅ Times & key info
Volunteer run sheet
⤢
We demo your real use case.
20 minutes based on one of your events. No fluff — concrete.
Features
The heart of hospitality, without the chaos.
Each module cuts back-and-forth, clarifies show day, and makes volunteers autonomous.
Centralized event sheet
Everything useful in one place: times, performances, key contacts, timeline, notes, documents.
- Performances / times
- Timeline & check-list
- Contacts prod/tech/hosp
- Documents accessibles
Volunteer scheduling (staff)
An overview by period or season: see needs, sign-ups and gaps to fill at a glance.
- Filters by season, event and dates
- Besoin vs inscrits
- Direct access to each event
Volunteer portal (magic link)
No account to create: a secure link is enough. Volunteers sign up, cancel and check their shifts.
- Inscription en autonomie
- “My shifts” + available shifts
- Mobile-friendly
Members & communications
Memberships with flexible dates, follow-up and bulk mailings — useful for an association as well as a venue.
- Ajout / modification / suppression
- Start and end dates independent of seasons
- Bulk sending of links
Ticketing & check-in
Sell online, check tickets at the door and keep a clean record of sales. Everything stays linked to the event.
- “Now showing” catalogue
- Pointage / scan / listes
- Sales and payments tracking
Accounting follow-up (income / expenses)
A clear view of income and expenses by event or season, with clean exports for your accounting software.
- Detailed income and expenses
- Simplified financial reports (French association format)
- CSV export for your accountant
Real case: before / after in 6 lines.
Same venue, same team. The only difference: the tool.
Before
- Scattered info → messages + tableurs + mails
- Unclear volunteer needs → last-minute scrambling
- Show day: “where’s the document?” at 7:45 pm
After
- One event sheet → everything in one place
- Overall schedule → needs vs sign-ups visible at once
- Mobile run sheet → everyone knows what to do, when and where
Pricing
The price follows your spaces, not your team.
Festival Pass €250 per edition, Season €79/month, Venue €200/month, Network from €3,500/year — fixed price guaranteed for 3 years, no VAT to add. Online signature of 5 contracts per month included, then €2 per contract. −25% for the first 10 partner organisations.
See detailed pricing (in French)Fixed price guaranteed for 3 years · No tax to add · Ask a question
Demo
Try Octoshow Accueil in 2 clicks, or book a 20-min demo.
Explore a full demo workspace — a fictional touring festival with volunteer scheduling, hospitality, ticketing and contracts. Or book a 20‑minute guided walkthrough on one of your real events.
Instant access, no sign-up · 100% fictional data reset every night · no real emails or signatures.
⏱
20–30 minutes
A guided tour, no fluff. We go straight to what you need.
Real use case
Volunteer schedule, run sheet, mailing: we walk through a complete scenario.
Rollout plan
By the end, you know whether it fits your venue, and how to set it up.
Book a 20-min demo
Sending opens your email app with a pre-filled message.
What you’ll see
- Event sheet : reps, contacts, timeline, docs
- Volunteer scheduling (staff) : besoins vs inscrits
- Volunteer portal : inscription par magic link
- Volunteer run sheet: printable, mobile-friendly
- Emails sent from your own mail server (SMTP)
Good to know
Start small: 1 season, 2 events, a few volunteers. The tool scales with your venue.
We’ll demo using one of your events.
Fast, concrete, field-tested.
Contact
We reply quickly, with useful answers.
Questions, quotes, multi-venue rollout, integrations… write to us here.
Contact details
Typical response time
Within 1–2 business days
For a demo
